Online board meetings are a type of virtual meeting that requires the use of a reliable video conferencing software for holding meetings. Meetings can be held at home or other locations that have internet access. Meetings like these offer many benefits such as improved governance for nonprofits as well as more efficient times for meetings and increased diversity of participants.
If you are considering online board meetings the first thing you must do is double-check local laws and regulations along with your mission-driven group. In general, they are not permitted by the internal policies of some mission-driven corporations and organizations. They could be unlawful in certain states or regions.
Participants should ensure that their equipment works properly prior to a virtual meeting (computer headsets, headsets and microphones). The organizer of the meeting will need to set an agenda and invite all members to attend. Attach a copy of the invitation to the calendar so that everyone can view it. You can also add notes, feedback, or comments prior to the time. This will streamline the meeting and increase participation.
During the meeting, board members must respect the online meeting rules by turning on their cameras and speaking only when called upon. The chair of the board can solicit volunteers to lead the discussion, and then appoint the notetaker. The board chair should also conduct quick check-ins to ensure that everyone is on the same page and on the same page.
It’s crucial to follow up on any deadlines or action items that have been set in person or on the board’s platform. This will encourage accountability and allow board leaders to reach out to members who aren’t executing in their duties.
https://www.board-room.blog/board-members-interacting-with-staff-rules-and-instruments
