www.boardroomblog.com/virtual-board-meetings-for-more-possibilities
It is crucial to choose software online that will help improve efficiency and productivity when choosing tools for a board. Free software might not include features that are crucial for achieving organizational goals. This can delay the time it takes for board members to complete tasks. It is also important to examine the overall cost of these tools and determine whether they are an effective tool for the board.
A tool for managing boards that is ideal will provide an easy-to-use, secure virtual meeting area and allow document storage and sharing. It will also facilitate an easy and simple scheduling of meetings and events. Board members are informed of the progress of meetings with timely notifications and RSVPs that can be sent with just one click. Directors can share plans and updates, send documents and notes and sync their communications with personal emails.
Once the dates of the board or committee meetings are finalized, the directors will receive a digital copy which contains all the information needed for the upcoming meeting. Directors can look over and edit the information prior to the meeting. Then, during the actual meeting, they can easily navigate between sections with one-tap navigation. During the meeting, they can also annotate and share their notes, documents for reference and even chat with other board members.
It is important to consider the reputation of the vendor as well as their customer support when choosing an online board. Ask the vendor how they handle security, and what kind of training they provide. The best board management systems will come with a robust repository which is secure and provides encryption of bank-grade. They will also have a dedicated team to answer any questions.
