Board portals are secure platforms that simplify meeting management processes. Board portals let members spend less time on administrative tasks and spend more time on governance. A robust portal for board members reduces the expense of printing and distributing physical materials for boards.
Ideally, board documents should be distributed at minimum two to three days before the meeting so that directors can go through them before the meeting. This gives the board enough time to discuss and clarify the content of each paper before the meeting. It is also the best time to make sure that all directors are informed about any changes made to the original report, or any additional information included in an update.
Boards can benefit from a range of tools that allow them to effectively plan and conduct meetings, work with colleagues and committees, and record minutes following each meeting. They should also be able provide their stakeholders with one source for accurate, current and complete material for their boards.
To ensure the best results from your portal, work with an organization that will work directly with your IT team and to consider the specific security requirements of your organization. Make sure that the software you choose to use is ISO 27001 compliant, with encryption in transit and at rest and an extensive https://www.syedmarketingblog.com/secure-data-rooms-the-cornerstone-of-modern-business-security/ control over authentication and access. It should also offer 24 hour support by a dedicated group of experts. Verify that the vendor of your board portal regularly undergoes the tests for penetration and also external audits.
